DATA PRIVACY NOTICE
Staffin Community Trust
YOUR PERSONAL DATA – WHAT IS IT?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the GDPR)
WHO ARE WE?
Staffin Community Trust (SCT) is the “data controller” (contact details below). This means SCT decides how your personal data is processed and for what purposes.
HOW DOES SCT PROCESS YOUR DATA?
- SCT complies with its obligations under [the GDPR] by keeping personal data up to date;
- by storing and destroying it securely; by not collecting or retaining excessive amounts of data;
- by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
SCT uses your personal data for the following purposes: –
- To enable SCT to to deliver projects for the economic betterment of the district of Staffin as specified in SCT’s Articles of Association;
- To administer SCT membership records;
- To manage SCT employees and volunteers;
- To maintain SCT’s own accounts and records.
- To operate the SCT website
- To inform individuals of SCT news, events and activities
- To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered.
WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?
- The individual whom the sensitive personal data is about has given explicit consent to the processing.
- The processing is carried out by a not-for-profit organisation and does not involve disclosing personal data to a third party, unless the individual formally consents.
- Processing is necessary for the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.
- Legal obligation – the processing is necessary for you to comply with company and/or charitable law.
- Processing is carried out by a not-for-profit body and the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent. [This clause allows you to collect and process data without consent]
SHARING YOUR PERSONAL DATA
Your personal data will be treated as strictly confidential and will be shared only with specific SCT staff members and the SCT Secretary who compiles the membership records.
SCT will only propose to share your data with third parties (eg, funders) with your explicit and written consent.
HOW LONG WILL SCT KEEP YOUR PERSONAL DATA?
SCT keeps your personal data for no longer than reasonably necessary in order to record evidence of membership numbers, participation and support for specific projects.
YOUR RIGHTS AND PERSONAL DATA
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which SCT holds about you;
- The right to request that the SCT corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for SCT] to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office
If SCT wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then it will provide you with a new notice explaining this proposed new use, prior to commencing the processing and setting out the relevant purposes and processing conditions, and seek your permission.
Where and whenever necessary, SCT will seek your prior consent to the new processing. To exercise all relevant rights, queries of complaints, please, in the first instance, contact us at:
Staffin Community Trust
Church of Scotland Annexe
Isle of Skye
Tel: 01470 562 464